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Data Protection

1) Definitions

  1. Personal data is information about a person which is identifiable as being about them. It can be stored electronically or on paper.
  2. Data protection is about how we, as an organisation, ensure we protect the rights and privacy of individuals, and comply with the law, when collecting, storing, using, amending, sharing, destroying or deleting personal data.

2) Responsibility

  1. Overall and final responsibility for data protection lies with the management committee, who are responsible for overseeing activities and ensuring this policy is upheld.
  2. All volunteers are responsible for observing this policy, and related procedures, in all areas of their work for the group.

3) Overall policy statement

  1. We will collect, store, use, amend, share, destroy or delete personal data only in ways which protect people’s privacy and comply with the General Data Protection Regulation (GDPR) and other relevant legislation.
  2. We will only collect, store and use the minimum amount of data that we need for clear purposes, and will not collect, store or use data we do not need.
  3. We will only collect, store and use data for:
    • purposes for which the individual has given explicit consent, or
    • purposes that are in our club’s legitimate interests, or
    • contracts with the individual whose data it is, or
    • to comply with legal obligations, or
    • to protect someone’s life, or
    • to perform public tasks.
  4. We will provide individuals with details of the data we have about them when requested by the relevant individual.
  5. We will delete data if requested by the relevant individual, unless we need to keep it for legal reasons.
  6. We will endeavor to keep personal data up-to-date and accurate.
  7. We will store personal data securely.
  8. We will keep clear records of the purposes of collecting and holding specific data, to ensure it is only used for these purposes.
  9. We will not share personal data with third parties without the explicit consent of the relevant individual, unless legally required to do so.
  10. We will endeavour not to have data breaches. In the event of a data breach, we will endeavour to rectify the breach by getting any lost or shared data back. We will evaluate our processes and understand how to avoid it happening again. Serious data breaches which may risk someone’s personal rights or freedoms will be reported to the Information Commissioner’s Office within 72 hours, and to the individual concerned.
  11. To uphold this policy, we will maintain a set of data protection procedures for our committee and volunteers to follow.

4) Review

This policy will be reviewed every two years


Welcome to the range booking pages

If you are a club member and you want to book a time slot at the range (necessary to comply with guidelines) you will first need to log in, then pick an available time slot. If you don't have an account, you will need to register (click the REGISTER button above or below). Please note that to register a valid email address and phone number will be needed. When you submit your applicationn, it will be checked by a club official and access granted or declined. Upon granting of access you will receive an email to let you know.